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Tutorial: Migrating from Other Platforms

Step-by-step guide for migrating your data from other time tracking and project management tools.

From Hubstaff​

Gauzy has a built-in Hubstaff integration:

  1. Go to Integrations → Hubstaff
  2. Enter your Hubstaff API token
  3. Select data to import:
    • Organizations → Gauzy organizations
    • Projects → Gauzy projects
    • Tasks → Gauzy tasks
    • Time logs → Gauzy time logs
    • Members → Gauzy employees
  4. Click Sync

From Upwork​

  1. Go to Integrations → Upwork
  2. Authorize with Upwork credentials
  3. Select teams and contracts to import
  4. Map Upwork freelancers to Gauzy employees
  5. Sync time logs and screenshots

From Toggl​

Toggl doesn't have a direct integration. Use CSV export:

  1. Export from Toggl: Reports → Detailed → Export CSV
  2. Format CSV to match Gauzy import format: 
    employeeEmail,startedAt,stoppedAt,projectName,taskTitle,description
  3. Import into Gauzy: Settings → Import/Export → Import CSV

From Harvest​

  1. Export time entries from Harvest as CSV
  2. Map Harvest fields to Gauzy fields
  3. Import via the Gauzy API or CSV import

From Clockify​

  1. Export workspace data from Clockify (CSV format)
  2. Transform to match Gauzy format
  3. Import via API or bulk import tool

General Migration Checklist​

  • Export all historical time data
  • Export employee/member list
  • Export project structures
  • Export client/contact information
  • Import into Gauzy in order: Contacts → Projects → Employees → Time Logs
  • Verify data integrity
  • Train team on new platform