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Time Tracking

Ever Gauzy provides multiple time tracking methods to accommodate different workflows and preferences.

Tracking Methods​

MethodSourceAuto-ScreenshotBest For
Desktop TimerDESKTOP✅Daily tracking with screenshots
Web TimerWEB_TIMER❌Quick tracking from browser
Manual EntryWEB_TIMER❌Retroactive time logging
Browser ExtensionBROWSER_EXTENSION❌Tab-based tracking
IntegrationHUBSTAFF/UPWORK✅Imported from external tools

Desktop Timer​

The Gauzy Desktop Timer is an Electron-based application that provides:

Features​

  • One-click timer — start/stop with project and task selection
  • Screenshot capture — periodic screenshots at configurable intervals
  • Activity tracking — keyboard and mouse activity percentage
  • App tracking — applications used during tracking
  • URL tracking — websites visited (browser extension)
  • Idle detection — detects and handles idle time
  • System tray — runs in background with tray icon
  • Offline support — tracks time when disconnected, syncs later

Timer Flow​

Time Slots​

Time is recorded in 10-minute time slots:

FieldDescription
startedAtSlot start time
durationDuration in seconds (max 600)
keyboardKeyboard activity count
mouseMouse activity count
overallOverall activity percentage
screenshotsAssociated screenshot records

Web Timer​

Available in the web UI at Time Tracker section:

  1. Select organization, project, and task
  2. Click Start to begin tracking
  3. Optionally add a description
  4. Click Stop when done
  5. Time log is created and visible in timesheets

Manual Time Entry​

For logging time retroactively:

  1. Navigate to Time Tracker → Add Time
  2. Select date, start/end times
  3. Choose project and task
  4. Add description and billable status
  5. Submit — creates a time log with logType: MANUAL

Time Log Data Model​

interface ITimeLog {
  id: string;
  startedAt: Date;
  stoppedAt: Date;
  duration: number; // Seconds
  logType: TimeLogType; // TRACKED | MANUAL | IDLE | RESUMED
  source: TimeLogSourceEnum; // DESKTOP | WEB_TIMER | MOBILE | etc.
  description?: string;
  isBillable: boolean;
  isRunning: boolean;

  // Relations
  employeeId: string;
  projectId?: string;
  taskId?: string;
  organizationId: string;
  tenantId: string;
  timeSlots: ITimeSlot[];
}

Idle Handling​

The Desktop Timer detects idle periods:

  1. Idle detection — triggered after configurable idle threshold
  2. Idle prompt — asks user what to do with idle time
  3. Options:
    • Keep idle time (tracked as IDLE log type)
    • Remove idle time (deletes the idle period)
    • Resume from idle (RESUMED log type)

Activity Levels​

Activity is calculated from keyboard and mouse events:

LevelPercentageIndicator
High75–100%🟢 Green
Medium50–74%🟡 Yellow
Low25–49%🟠 Orange
Very Low0–24%🔴 Red

Configuration​

Employee Settings​

{
  "isTrackingEnabled": true,
  "isScreenshotEnabled": true,
  "screenshotFrequency": 10,
  "trackOnSleep": false,
  "randomScreenshot": false
}

Organization Settings​

{
  "allowManualTime": true,
  "allowModifyTime": true,
  "allowDeleteTime": true,
  "requireReason": false,
  "requireProject": true,
  "requireTask": false
}